Conditions

DECISIONS

1. The Decision of the Committee or the Veterinary Surgeons or of any Judges or Show Officials upon any of the matters required by the following Rules to be decided or directed by any such persons or bodies including any question of height or soundness or want of merit or exclusion from final judging or granting any permission or otherwise shall be final and binding in all respects and no objections shall be made on account thereof nor shall any appeal lie therefrom on any ground whatever.

ENTRIES

2. The Committee will adhere as closely as possible to the published Schedule and Catalogue, but reserve the right in their absolute discretion to put forward or alter any class without notice, if they find it expedient to do so, and the right to refuse any entry, to accept any entry conditionally, and cancel any class through lack of entries or for any other reason, in their absolute discretion. In addition, the Organisers have the right to refuse an entry for any reason whatsoever or ballot any class that is oversubscribed. The Committee reserve the right without assigning any reason to alter the times of any Classes, or to judge Classes in Judging Rings other than those specified in the order of judging, or to make such alterations, including conditions of entry, as may be deemed necessary.

Owners must be bona fide owners on 29th March, 2018, of the horses which they enter, and such Owner’s name will appear in the Show Catalogue.  The Owner alone will be recognised as being entitled to any money prizes which may be won by the entries made by him.

No entry will be accepted unless accompanied by the entry fee.  Entries must be made online or on the printed Entry Form obtainable from the Royal Windsor Horse Show, The Royal Mews, Windsor Castle, and must be fully completed and signed by the Owner.  No horse will be entered until such entry forms are received and the fees paid.  Unless the Entry Form is correctly completed the entries are null and void and the entry fees will be forfeited.

Any exhibitor whose cheque is not cleared through the banking system will incur a £40 surcharge, payable before entries can be accepted

British Showjumping classes (which will be balloted) close on 13th March, 2018.  All other entries close on 29th March, 2018.

Online entries are available at www.rwhs.co.uk.

Online Entry System:  Entries for national show jumping classes will open on March 6th, entries for all other national classes will open on March 7th. All entries will close on March 29th.

Entries will be taken through My Riding Life (www.myridinglife.com). It is recommended that you create and/or update your account before entries open, to ensure the entry process is quick and easy for you.  The organisers reserve the right to refuse an entry for any given reason or ballot any class that becomes oversubscribed.

Entries are always subject to any unforeseen circumstances, such as military exigencies, strikes, or other civil disturbances, fire or other contingencies of any description preventing or rendering it undesirable in the opinion of the Committee for the Show to be held or continued as the case may be, and the Committee may postpone or abandon the Show at their discretion.  All entries stand for any postponed show unless withdrawn by written notice to the Secretary within one week of notification of public announcement in the press of such postponement.  The postponement or abandonment of the Show either before the opening or at any time during the course of the Show shall not give rise to any claim whatsoever against the Royal Windsor Horse Show or the Committee by Owners, Competitors or others except for refund of prepaid entry fees over £52.50  in respect of classes or competitions not held, or a proportionate part of such fees according to circumstances; in the case of postponement refund will only be made in respect of entries duly withdrawn.

Failure to exhibit any animal entered will entail forfeiture of entry and stable fees to the Show and no refund will be made in any circumstances.

The Docking and Nicking of Horses Act 1949 will be strictly complied with.

 

CLAIMS

  1. The Owner of any horse which shall cause or occasion any damage or injury whatever shall indemnify and hold harmless the Show from and against all legal proceedings, actions, expenses, costs, claims, demands or damages whatsoever arising from any accident or other incident which may occur, and repair any injury which may be so occasioned. Each Owner shall be solely responsible for any consequential or other loss, injury or damage done to, or occasioned by, or arising from any animal exhibited by him, and for the description as given in the Catalogue; and shall indemnify and hold harmless the Royal Windsor Horse Show in respect thereof as aforesaid.

Neither the Show nor any of its officers or servants shall be in any way responsible or accountable for anything that might happen from any cause or circumstances whatsoever to any persons, or Owners, or their servants, or to any animal or article exhibited, or property brought into the Show Ground and the adjoining Home Park, Windsor, or otherwise for anything else in connection with, or arising out of, or attributable to the Show, or these or any other conditions or regulations prescribed by the Show in relation thereto.  Every Owner must have at least one servant in charge of the horse or horses or property exhibited by him.

The forgoing conditions shall expressly apply to all horses and those in charge of them at Stables let by or through the Show.

CARS AND VEHICLES.  Vehicles are permitted on the showground, car and horse box parks ONLY AT OWNERS’ RISK.  No responsibility is accepted for cars or other vehicles and / or their contents left in the Official Car Park, or elsewhere, before, during, or after the Show, at any time.  Maximum permitted speed is 10mph.  All drivers to obey the instructions of security staff, car park attendants, stewards and other officials.

 

OBJECTIONS

4. Any objection or protest shall be lodged by obtaining a printed “Objection Form” from the Secretary’s Office on the Show Ground, which must be properly filled up and signed by the Objector and delivered to the Secretary before or within thirty minutes of the end of the judging of the Class in respect of which the objection is lodged.

DEPOSIT (a) Objections (regarding height) to any animal holding an Official Measurement Certificate issued under the Joint Measurement Scheme will be referred to the Joint Measurement Scheme of the British Horse Society, British Show Horse Association, British Showjumping, National Pony Society and the British Show Pony Society, and Owners so objecting must deposit the sum of £160, which will be also forwarded with the objection.

(b) Any Owner lodging any objection for any other reason must deposit the sum of £160.  If the objection is sustained the deposit of £160 will be refunded, otherwise the deposit will be forfeited.

5. A Sub-Committee of the Committee of the Show has been formed to consider and deal with all objections and it is a further express condition of entry that the decision of this Sub-Committee shall be absolutely final and binding on all competitors or others interested in any capacity on the Show Ground. The Committee shall consist of the Chairman, C M Brooks Esq, S D B Garner Esq, J Doney Esq, F Smeets Esq and R Sugrue Esq.  A sufficient quorum of the Committee shall be three.

CUPS AND CHALLENGE CUP

6. (a) Prize-winners in every class eligible for Championship Classes and winners of prizes for Challenge Cups must compete for such Cups or they will forfeit their class prize money.

(b) Because of the unique and irreplaceable nature of many of the Royal Windsor Horse Show’s cups and trophies, the Committee have reluctantly decided that winners of cups and trophies will not be permitted to take them from the showground.

CHILD’S CERTIFICATE OF AGE

7. In any class in which there is an age restriction the name, address and date of birth of the Child Rider must be stated on the Entry Form before an entry will be accepted, and the Parent or Guardian must, if required, produce to the Secretary a certified copy of the entry of birth within seven days of the date of such requirement.

HEIGHT

8. Recognised Official Measurement Certificates, issued under the Joint Measurement Scheme of the British Horse Society, British Show Horse Association, British Showjumping, National Pony Society and the British Show Pony Society only must be produced if required.

All horses must be properly shod except for in-hand classes.

A false declaration or misstatement of any kind (including a change of names of an animal or incorrect description, or false declaration of prizes won at Horse Shows) may at the discretion of the Committee disqualify an Owner from the Show and the animal entered from any prize, and from entering or being entered again at the Royal Windsor Horse Show. In particular a misstatement as to height will automatically render the animal entered ineligible for any judging or prize.  Owners must be prepared to verify any statement in a manner required by the Committee.

DISQUALIFICATION

9. In the case of an animal being disqualified whether as a result of any objection or otherwise, the winner of the next succeeding prize in that class shall take the prize that has been awarded to such disqualified animal, and the other animals shall take prizes accordingly, and the lowest monied prize in the class shall be taken by the reserve number.

ROSETTES

10. Rosettes will be awarded to first, second, third, fourth and fifth prize-winners in each class and where a sixth prize is offered a sixth rosette will also be awarded. In Championship classes rosettes will be awarded to the Champion and Reserve Champion.

CLASS

11. No alterations or substitutions of an entry will be allowed after it has been received. Entries must therefore be made in the appropriate class or classes for which the animals entered are eligible.  In case of doubt as to the eligibility of any animal for any particular class or classes, entries may be made in more than one class on paying the fee for each class, and the animal will be judged in any class or classes for which it may be found to be eligible, but no refund of entry fees will be made.

A horse entered in a wrong class will be excluded from competition and the entry fee forfeited but at the discretion of the judges any horse over the specified weight may be directed to another class.

Owners may remove their animals from the Show Ground after judging of the classes in which they are entered, unless eligible for Championship Classes.

The number of animals which shall be asked to give an individual show in any class and the number of horses a Judge shall ride shall be left entirely to the discretion of the Judges.

ASSEMBLY

12. Competitors must assemble in the Pre-Collecting Ring at least half an hour before the appointed time at which they are to be judged or paraded as advertised in the Catalogue. Competitors arriving in the Pre-Collecting Ring after their Class has entered the Arena / Ring will be disqualified.

CHILDREN’S RIDING CLASSES

13. The wearing and use of spurs is forbidden.

NUMBERS

14. An animal entered in more than one class will have only one numbered card, which must be used each time the horse is shown. Competitors wearing an incorrect number or more than one number in the Ring are liable to disqualification.

Number cards to be worn on the rider’s or attendant’s back.  In Driving Classes the number must be affixed on the back of the vehicle when the Horse enters the ring.

OWNERS’ PASSES

15. Three passes will be issued for the first horse / pony entered. Competitors with more than one horse / pony will then be issued with an additional three passes per horse / pony.

Each entry will receive one Horse Box pass and one Owners Car Pass.  Additional car park passes can be purchased on the entry form – one per entry.

There will be an administration charge of £3.75 applicable to all entries.

DRESS

16. In the Hackney Classes: Gentlemen drivers must appear in appropriate dress or uniform. No stable dress is allowed.

In the Hunter and Jumping Classes: Gentlemen riders must be in uniform, or hunting costume.  Ladies side-saddle: In riding habit with hat.  Ladies astride: In jacket, hat, breeches and boots.

In the Hack and Cob Classes: Gentlemen riders must be in uniform or appropriate hacking costume – silk hat or bowler hat, breeches and boots or riding trousers.  Ladies side-saddle: In riding habit with hat.  Ladies astride: In jacket, hat, breeches and boots.

In the Children’s Riding Classes: boys and girls must appear in appropriate riding dress with hats.

In “In Hand” classes, or classes where grooms or attendants are permitted to enter the ring during Preliminary or Final judging they must be correctly dressed.  Headwear, coats, collars and ties must be worn.

These regulations apply to Day and Evening Sessions.

Protective headgear must be worn by anybody riding a horse / pony for any reason.  It is strongly recommended that current hats to the standard PAS015 or ASTM F1163 with either a kite mark or SE1, correctly fastened, should be worn in all ridden classes.  This includes all judges who may be required to ride and all grooms etc riding outside the show rings.

POWER TO APPOINT OTHER JUDGES

17. The Judges named in the Schedule have accepted an invitation to officiate. The Committee reserves the right to appoint a substitute Judge.

POWER TO WITHHOLD OR DIVIDE PRIZES

18. The Judges have the power to withhold any prize, either from want of merit in the horse exhibited or from insufficiency of competition in the classes, or to divide a prize, or to judge two sections of a competition as one class.

VETERINARY EXAMINATION

19. The Judges of every class shall have power to require any animal to be examined for soundness by the Veterinary Surgeons. The result of any veterinary examinations shall be regarded as confidential.  Unsoundness, notwithstanding an award of prizes, will disqualify, except in the Jumping Competition.

It is the responsibility of Owners of horses / ponies based in the United Kingdom to settle directly with the Show’s veterinary surgeons any veterinary costs incurred while a horse / pony or horses / ponies in their ownership are on the Showground if, for any veterinary or animal welfare reasons, a horse is declared unfit to travel.  Any owner who fails to settle a veterinary account and / or other related costs will be excluded from future entry to the Royal Windsor Horse Show.

Where, in the opinion of the Show’s veterinary surgeon, a horse is so severely injured that it ought to be humanely destroyed, the owner / trainer / rider / driver should, wherever possible, first be informed.  However, the Show’s veterinary surgeon may proceed with humane destruction, without reference to owner / trainer / rider / driver, in order to prevent undue suffering to the horse.  Before taking this action the Show’s Veterinary Surgeon should, wherever practicable, seek a second veterinary opinion.  In such eventuality, owners are responsible for the cost of disposal.

EQUINE INFLUENZA VACCINATION CERTIFICATES

20. See page ??.

POWER TO REJECT OR REMOVE

21. The Committee reserve the power to reject or remove any horse, Owner or servant from the Show, or to refuse admission, without being required to assign any reason or being liable for compensation.

NO ADMISSION TO SHOW RING

22. Only Officials appointed by the Committee (other than Competitors) shall at any time be allowed to enter the Show Ring.

Exercising in any of the Rings is strictly prohibited and anyone found exercising in any Ring will be disqualified from competing at the Show and any prize money already won will be forfeited.

Handlers / grooms / attendants entering the ring to be 16 years of age or over

Dress Code – see Condition no 16.

AMATEUR AWARDS

23. Professional whips, or those dealing in, or anyone buying or selling horses on commission, are not eligible for these awards. Exhibitors who are eligible must state the name of the driver on the entry form.

QUESTIONS NOT PROVIDED FOR

24. Should any question arise not provided for in these Conditions it must be referred to the Committee, whose decision shall be final.

PRIZE MONEY

25. Cheques for the prizes awarded will be forwarded by post to the Owners within six weeks of the Show. An Owner will be deemed to have waived his prize money in favour of the Show if he has not presented his cheque by 31st August 2018, after which date payment of the cheques will be stopped.

Should there only be eight entries or less forward in a class, prize money will only be awarded down to third place.

Would overseas competitors please note than any payments (including prize money and prizes in kind) made in excess of £1,000 are subject to taxation at source.

JUMPING CLASSES

26. During the Jumping Competition three competitors must always be ready to enter the ring. If a Competitor does not respond when his number is called by the Steward he loses his turn and the horse bearing the number may be eliminated.

Unless Competitors declare by the correct time they will not be allowed to jump.

INSURANCES

27. All owners and competitors are responsible for damages to third parties howsoever caused by themselves, their employees, their agents or their horses. It is a condition of entry that all owners and competitors have third-party insurance providing full coverage for participation in equestrian events, and to keep the policy up to date.

ALL TERRAIN VEHICLES AND MOTORCYCLES

28. Please note that ATV’s (all terrain vehicles) and motorcycles will not be allowed on the showground due to Health & Safety Regulations.

HAWKERS

29. No hawkers are allowed onto the showground including the car and horse box parks. No goods, newspapers etc may be sold or advertised anywhere on the showground except within the authorised trade stands.

PHOTOGRAPHY

30. No professional photography is allowed on the showground except with permission obtained from the Press Office.

31. Here at Windsor Equestrian Promotions Ltd (organisers of Royal Windsor Horse Show) we take your privacy seriously.  Your personal information, including details of this transaction, your name, address, email address and telephone number will be held securely and will only be used to administer your account, and will be sent to any relevant society for registration confirmation if necessary. All entries are published in the Show Programme.  If you would not like your entry printed, please inform the Entries Secretary within 5 days of entries closing.  Your data will not be released to third parties.  If you wish for your personal information to be removed from our database please write to us at Entries Secretary, Windsor Equestrian Promotions Ltd, The Royal Mews, Windsor Castle, Berkshire SL4 1NG, or by email to info@rwhs.co.uk.

32. Unaccompanied Competitors must provide the Show Organiser with a contact telephone number in case of an emergency